Accounts Payable Automation
Accounts Payable Automation
What is AP Automation for SAP Business One?
Automate the capture and processing of inbound documents such as supplier invoices, delivery notes, customer orders, and payment advice notes. Documents can be PDF files arriving via email or scanned images of paper documents.
Streamline and Reduce Costs
A combined Accounts Payable Automation and SAP Business One solution delivers a number of key benefits:
- Lower Costs
Automation significantly reduces the cost of AP processing. - Less Errors
Manual data entry is slow and prone to error. Automation is faster, more accurate, and prevents common AP risks, such as duplicate payments. - Workflow Efficiencies
Once invoices have been captured accurately, SAP Business One can route them for online approval. - Productivity Improvement
Automation frees staff up to focus on other value-add activities. - Real-time Insight
The combination of faster AP processing and SAP’s powerful reporting capabilities offers decision makers real-time insight into business performance.
Fully Integrated with SAP Business One
The solution is fully integrated with SAP Business One and is based on cks.ADC (Automated Data Capture) from ck.solution. The cks.ADC add-in is seamlessly integrated into SAP Business One and simply presents as an additional option in your navigation menu.
Unlike other Accounts Payable Automation solutions, you do not have to rely on external service providers. All processing of documents remains under your control at all times.
Simple to use
Step 1.
Manage Documents
The document manager sorts all documents with outstanding tasks according to processing status. You’ve always got an overview of which documents have not yet been fully processed.
Step 2.
Import
Add new documents quickly and easily:
- Save files to a special Windows folder
- Navigate and select files using file explorer
- Add files directly from Microsoft Outlook
Step 3.
Automate Processing
Start automatic document capture by selecting document type.
- A/P invoice
- Delivery note
- Customer order
- Payment advice
Step 4.
Check and Post
Open the newly generated SAP document straight from the document manager and check the entered values. Any deviations that have been detected are highlighted in the document.
If everything is correct, you
can post the document in the usual way or forward it for approval. The document is then archived automatically in an audit-proof way.